Hybrid Events

Hybrid events have been on the rise in the event industry, and not just since the Covid pandemic. In the course of advancing digitization and the resulting opportunities, hybrid events and online events are becoming more and more important. In particular, the high degree of flexibility compared to purely face-to-face events is a huge advantage of hybrid events. At the same time, valuable get-togethers between the participants take place in hybrid meetings. It is not possible online in such a personal form.

3 good reasons to plan your next event as a hybrid event:

1. Flexibility
   A smaller group on site means more flexibility in the choice of location, hotel and service provider. Spontaneous absences of individual participants (for instance: due to illness) do not endanger the entire course of the event. Thanks to digital technologies at Gurgl Carat, these people can still take part virtually.
2. Location independence
   Only some of the event participants are on site. The other part is present only digitally. This is a great opportunity, especially for large companies that have teams all over the world, or international congresses. As well planners, speakers or visitors can take part in the event more easily - no matter where they are. This fact promises a wide reach and global orientation.
3. Interaction
   Interpersonal interaction is an important part of any event. In hybrid events, it can work on many different levels. Personal contact on site in particular strengthens the relationship with employees and business partners. But also experiences in virtual space are more exciting than ever thanks to new staging options.

Gurgl Carat offers the ideal conditions for your next hybrid event. The state-of-the-art event technology inspires both the audience on site and on the screens. Product demonstrations, image films and presentations become a real experience on a 100 m² screen. Gurgl Carat can accommodate up to 500 people. The rest of all participants can simply be connected as the digital infrastructure is already available on site.

Your advantages Gurgl Carat:

• State-of-the-art event technology & 100 m² screen in the congress center.
• Space for up to 500 people on site.
• Conference venue Gurgl: fantastic location in the mountains, first-class hotels and memorable alpine side programs.
• All video and audio signals are processed digitally (AV over IP).
• WiFi throughout the building - can be increased to up to 1 Gbit/s (upload and download) for streaming.
• Experience in organizing hybrid events with a highly professional partner network.

The Audi Talk shows what a hybrid event at Gurgl Carat can look like in practice. Five experts met in Gurgl at the beginning of 2022 on the topic of “Creating cultural variety in business”. On site, they discussed heterogeneous teams in companies, diversity as a factor in personnel selection and opportunities for the future. Gurgl Carat acted as a multimedia streaming location. Schalfkogel hall was transformed into a recording studio, the gallery served as an interview area and Hangerer seminar room became the workplace of the “behind the scenes” crew. You can read more about exciting insights into this hybrid event on our Carat.Blog.

AUDI TALK LIVE FROM GURGL CARAT

Hybrid events open up completely new design possibilities in the event sector. By combining digital and analogue content, many new event formats are conceivable. At the same time, technology plays a decisive role in a hybrid event. The viewers in front of the screens should also get an optimal event experience. If you organise your hybrid event in the Gurgl Carat, you can make use of a wide range of technology. For example, the integrated hall camera in the large Schalfkogel seminar room. Presentations, panel discussions or lectures can be recorded easily and uncomplicatedly with it. Since all audio and video signals in the Carat are digital anyway, you can just as easily incorporate them into your streaming.

Gurgl Carat not only offers seminar rooms with premium technical equipment, but also supports you as your local partner on site. In addition to the premises of a congress center, we also offer the services of an agency. We will help you with both the planning and implementation of your hybrid event. As an event location, we can rely on great expertise in the area of face-to-face events. Thanks to top modern event technology and our know-how in the field of online meetings, digital events are also in good hands with us. This is how we combine the physical and virtual elements of an event and create hybrid events at the highest level. We are very familiar with the technical requirements for a hybrid event and provide the necessary infrastructure. Visitors and guests on site can look forward to a 100 m2 screen that is projected by 3 full HD beamers. Thanks to hall cameras and fast internet, users on the screens will have a unique experience - even from home. In case of technical challenges or difficulties, there are always competent contact partners on site to take care of your hybrid event. Even after the event, you can count on Gurgl Carat, your agency for hybrid events. The success of your hybrid event will be analyzed together by setting the course for a productive future. If you prefer to organize your hybrid event without an agency, you will find a checklist for planning hybrid events below.

If you are planning a large hybrid event, it pays to start organising it in good time. We have compiled some tips for the implementation of hybrid events in the form of a checklist.

One year before the hybrid event

• Determine the goal of the event.
• Define the target group and a rough event structure.
• Make a pre-selection of partners (event location, streaming service provider, etc.).

Half a year before the hybrid event

• Conclude the contracts with the service providers and partners.
• Acquire sponsors, exhibitors, etc. if necessary.
• Visit the event location during a site inspection.

One to three months before the hybrid event

• Set the final marketing measures for the event.
• Write to exhibitors, speakers and staff.
• Review and discuss the agenda with everyone involved.

One week before the hybrid event

• Test the technology on site and in the stream.
• Send out final reminders for the event.
• Check links, set-up and fill the online platform.

On the day of the event

• Final tech check both offline and online.
• Attendee management on site as well as on screens.
• Follow-up of the event on social media and documentation of the event.