Event management in Gurgl

Gurgl Carat is your local event management agency

Are you planning an event in Obergurgl and need help with its implementation? No matter if it is a meeting on the mountain, a congress with 500 people, an exciting side program at the heart of nature or a dream wedding in the Tirolean mountains - the event professionals of Gurgl Carat are your event management agency on site. The event idea is all yours while the Carat team will implement it. Plan your next event in Tirol’s Ötztal with us.

No event without event management

There is no second chance for the first impression, this is especially true in the event industry. From small get-togethers to large mega event - they all need perfect preparation so that nothing goes wrong on "day x". After all, the final event is just the tip of the iceberg. Before that there is a long preparation phase including conception, program features, organization and detailed planning. The requirements vary depending on the event. Different rules apply to hybrid events than to a purely face-to-face event. Events on the mountain require different preparation than classic meetings in a seminar room. To make your next event a complete success, you should get professional support from event professionals at your side. But how do you choose the right event management company that meets the individual needs and requirements of an event? Read more about it in the following passages.

The right event management company

Outsourcing event management makes sense especially when there are not enough resources available in your own company to organize the event. There are a number of things to consider when choosing the right event management company. The company or agency should not only have enough experience with events of this type, but also the right contacts. Additionally, costs and customer reviews play an important role. Past projects can also provide important information about whether the event management company is suitable for your purposes. Are you planning an event in the heart of the Alps? Gurgl Carat is not only Europe's highest congress center, but also your professional event management agency in Gurgl.

Event management services at Gurgl Carat

As a PCO (Professional Congress Organizer), Gurgl Carat is both an event location and an event management agency. A fact that promises several advantages. You can benefit from the comprehensive partner network of Gurgl Carat when booking seminar rooms. From hotels to technology and catering, you get everything from a single source. You don't need a seminar room? Then Gurgl Carat will also be happy to help you organize your event in Ötztal. Gurgl Carat offers the following event management services:

Planning your event

Planning and organizing an event has many facets.

Planning your event
You can plan your entire event together with the Carat team. Gurgl Carat is not only at your disposal as a contact point in all matters, but also takes care of the organization of catering, hotel, technology, transfer etc. Thanks to the all-in-one service, you have a central contact point that takes care of the coordination with all partner companies. This leaves you more time to design the content of your event.

Organization of arrival/departure & transfer

The gondola takes you comfortably up the mountain and back down again.

Organization of arrival/departure & transfer
Especially international events with participants from all over Europe or the world require a lot of planning and coordination. Gurgl Carat takes over the complete organization of arrival and departure journeys (including train station or airport shuttle) as well as the handling of transfers on site. It includes not only bus rides, but also rides on the mountain gondola, for example.

Accommodation booking

In Obergurgl there is accommodation in every category - from apartments to hotels.

Accommodation booking
In Gurgl there is a wide range of hotels, guesthouses and apartments. The expert Carat team is guaranteed to find the right accommodation for you. Choose from different categories (stars) and other features that your accommodation should have. Most seminar hotels in Obergurgl can be reached in a maximum of 10 walking minutes from Gurgl Carat. By the way: around Gurgl Carat alone you will find 21 4* hotels, which are also within a maximum of 10 minutes walking distance.

Renting of meeting rooms

The largest Schalfkogel hall can accommodate up to 500 people.

Renting of meeting rooms
As a congress center, Gurgl Carat offers halls and rooms for 2 to 500 people. From small seminar rooms to large event halls, Gurgl Carat can cover everything thanks to its highly flexible room concept. The highlight is the 100 m² screen in the Schalfkogel hall, featuring 3 full HD projectors. But there are also many opportunities to hold smaller meetings or breakouts outside of Gurgl Carat in Obergurgl. However, Gurgl Carat will be happy to help you book suitable premises.

Organization of event technology (internal/external)

The event technology of Gurgl Carat almost has no limits.

Organization of event technology (internal/external)
Thanks to the state-of-the-art event technology of Gurgl Carat, your event will be perfectly staged. Not only the 100 m² front screen with 3 full HD projectors and edge blending is fairly convincing. Also the L-Acoustics sound system, the PIXERA media server or the media control via tablet meet even the highest technical demands. In addition to the existing technology, there is also the option of renting additional technical equipment. Gurgl Carat can fall back on reliable partners.

Handling of the catering

We design the catering according to your wishes.

Handling of the catering
Regional and down-to-earth or international and extravagant - the catering at Gurgl Carat is guaranteed to suit your taste. The Carat team will be happy to help you organize food and drinks. There is no obligatory catering company which means more flexibility for you. There are some great catering companies in the Gurgl Carat partner network that can accompany your event with culinary treats. You are also free to choose the type of catering: be it (flying) buffets, live cooking on several cooking stations or seated dinners - everything is possible.

Realization of side programs and team building

Nature on the doorstep opens up a wide range of possibilities for side programs.

Realization of side programs and team building
All those who meet in Europe's highest congress center at almost 2000 meters above sea level must not miss the spectacular nature in Gurgl’s surroundings. The nearby three thousand meter high peaks are not only a beautiful backdrop, but also a playground for a variety of activities and team building options. In summer, hiking, climbing, excursions and e-bike tours are very popular. In winter it's skiing, snowshoeing and tobogganing. Of course, there are also special programs that promote a sense of community as well as countless bad weather alternatives.

Organization of staff, music, decoration etc.

We are happy to organize live music, decoration & more for your event.

Organization of staff, music, decoration etc.
Of course, Gurgl Carat is also at your disposal for all other event management matters. We will gladly organize event staff such as hosts and hostesses, take care of the musical framework with DJ or live music and realize your ideas regarding flower arrangements and decoration.

Your perfect event

As an event management company in Obergurgl, we support you in planning a successful and truly memorable event. To ensure that the event is convincing both in terms of organization and content, professional cooperation at eye level is important to us. For your perfect event, we rely on a large regional and national partner network. You have a central contact point that coordinates the organization for you in the background. Above all, you benefit from the local orientation of Gurgl Carat as an event management agency. No external agency or company knows the local conditions as well as we do. Organize your perfectly tailored event in Gurgl.

Event management – trends und innovations

In recent years, there have been many innovations in the event industry in particular. Due to Covid and other facts, digital and hybrid events have become increasingly important. Certain trends such as virtual reality, gamification or interactive voting also find their place at numerous events. We are happy to help you make your event fit for the future. Thanks to the state-of-the-art event technology at Gurgl Carat, many trends can be easily implemented without much effort. You can also rely on the expertise of the Carat team when it comes to hybrid events. Your event will be "fit for the future".

What types of events does your company organize?

Events of all kinds take place at Gurgl Carat. The spectrum ranges from international congresses and smaller meetings to cultural events and concerts. Thanks to the event technology at Gurgl Carat, you can turn any event into a true highlight. High-resolution video presentations as well as fabulous acoustics enhance every event. The expert team of Gurgl Carat will help you organize any service related to your event. You will find more detailed information on our EVENT MANAGEMENT topic page.

What is the event planning process like?

Contact the professional Gurgl Carat team with your event idea. The most important points are discussed together and a plan for implementation is drawn up. The Gurgl Carat team will be happy to help you with its years of experience in event management. If required, you can also hand over individual areas of event planning (accommodation booking, side programs, etc.) or the entire organization to Gurgl Carat. Please find more detailed information on our EVENT MANAGEMENT page.

Does your company offer additional services such as catering or decoration?

Of course, Gurgl Carat will be happy to help you organize and arrange services such as catering or decoration. We have an excellent partner network of service providers of all kinds. We would be happy to organize the appropriate services according to your wishes.

How much in advance should I book my event?

The earlier the better. Many large companies in particular plan their events several months or even years in advance. To ensure that your preferred date is still available, it is best to contact us as early as possible. We will also be happy to grant you an option on your favorite date if you still need to clarify some facts before making a definitive booking.

What happens if I have to cancel or reschedule my event?

Please refer to your individual offer for more detailed information regarding the cancellation or postponement of your event. There you will also find all applicable rules and general terms & conditions.

What is included in the price?

The services included vary depending on the seminar room booked and the package selected. Please refer to your offer for the services included.

Can you implement special requirements or topics?

There are no run-of-the-mill events at Gurgl Carat. Each event is planned individually and implemented in the best possible way together with the customer. We are also happy to help you implement special requirements and themes. Our motto is: "Nothing is impossible." Together we can organize your perfect event. Please find a complete overview of all our services on our EVENT MANAGEMENT page.

How many events do you organize at the same time?

Every event is different and has a different planning horizon. Some events are planned to the minute months in advance, while other events are added at short notice. Therefore we cannot give an exact number of how many events we organize at the same time. We guarantee that we plan sufficient time for each event we organize.

Who will be on site on the day of my event?

It all depends entirely on the event. At every event there is always one Gurgl Carat employee on site or available for you. Depending on the size of the event, several employees may be on site. In any case, a smooth event process is guaranteed thanks to our comprehensive support.