Organizing a congress in Tirol

There is a lot to consider when planning and organizing a congress, meeting or event. Planning can be roughly divided into two main elements: content planning and formal planning. When planning the content, you define which topics will be dealt with at your congress, which speakers will present and who is allowed to participate. The formal planning is about the organizational side of the event: where does it take place, how many participants fit into the event center, what accommodation is available, how can the arrival journey be organized, etc. So that you can fully concentrate on your event’s content planning, the professional Gurgl Carat team takes care of the formal organization of your event on site. Whether you are organising a conference or a congress: We support you with experience, a strong partner network and the right services. Read everything about our range of services here.

At a congress, a certain topic is discussed and debated. A congress can consist of several event parts, such as workshops, seminars, plenary discussions, exhibitions, side programs and activities etc. Would you like to organize your congress in the Alps? Gurgl Carat supports you in planning your congress. Find out everything about the service here.

You should allow at least 12 months' lead time for organising a conference. Early planning is crucial, especially for larger events or international conferences, as popular dates and locations are quickly snapped up. Organising in good time also gives you enough time to prepare the content, speakers, hotel accommodation and supporting programme in the best possible way. For smaller conferences or seminars, the lead time can be shorter, but we still recommend coordinating as early as possible. The Gurgl Carat team will support you every step of the way so that you can organise your conference or meeting efficiently.

The largest hall at Gurgl Carat, the Schalfkogel, can seat up to 500 people in theatre style. Capacity varies depending on the seating arrangement: theatre style allows for the maximum number of seats, while banquet, seminar or U-shaped seating allows for fewer seats. This allows you to tailor your conference or meeting to the desired format. Mobile partition walls and flexible room concepts also allow smaller groups to be seated separately. This gives you maximum flexibility in your event planning – whether you are organising a small meeting or an international conference.Im größten Saal des Gurgl Carat, dem Schalfkogel, finden in Thaterbestuhlung bis zu 500 Personen Platz. Je nach Bestuhlung variiert die Kapazität: In Theaterbestuhlung ist die maximale Anzahl möglich, während Bankett-, Seminar- oder U-Form-Bestuhlung weniger Plätze zulässt. So können Sie Ihren Kongress oder Ihre Tagung individuell an das gewünschte Format anpassen. Mobile Trennwände und flexible Raumkonzepte ermöglichen zudem, kleinere Gruppen separat zu platzieren. Damit bleibt Ihre Eventplanung maximal flexibel – egal, ob Sie eine Tagung im kleinen Kreis oder einen internationalen Kongress organisieren.

The Gurgl Carat features high-quality standard technology, including modern lighting, sound and projection equipment. Powerful projectors, a 100 m² screen, microphones and sound systems are available for conferences and meetings. In addition, you can flexibly book special technology such as camera systems, digital whiteboards or interactive tools. We also offer suitable setups for hybrid conferences. This gives you a tailor-made technology package that is precisely tailored to your event format – from classic conferences to multimedia product launches.

Yes, we offer direction, recording and livestream/hybrid setups from a single source. This allows you to perfectly stage conferences and meetings both on-site and digitally. Our team ensures smooth operations, whether you need a recording for later use or want a live stream in real time. From camera work to technical direction, all components are coordinated. This saves you the hassle of coordinating with external service providers and gives you a reliable setup for hybrid conferences.

Yes, hotel rooms within walking distance can be reserved and managed centrally. There are more than 20 four- and five-star hotels and numerous apartments available in the immediate vicinity of the Gurgl Carat. This means that all participants in your conference or congress will be comfortably accommodated – and only a few minutes' walk from the venue. On request, we can take care of quota management, making the entire organisation process easier. For your guests, this means short distances and maximum comfort; for you, it means a smooth process.

Since summer 2025, Gurgl Carat has been a holder of the Austrian Ecolabel. This enables resource-saving meetings and events to be held, with a focus on environmental awareness, regionality and quality. Visitors benefit from easy access without their own car, a well-thought-out waste management concept, barrier-free facilities and regionally sourced, fairly produced catering, among other things. 

Travel to conferences and meetings is convenient and can be organised efficiently. Guests can arrive by train, plane or car, and shuttle services are available on site. There are dedicated loading zones with coordinated time slots for technology and equipment, so that trucks and deliveries can be loaded and unloaded without any problems. Parking spaces and e-charging stations are also available. This means that both participants and organisers are well catered for – from comfortable travel to professional logistics behind the scenes.

25 breakout rooms are available in parallel and can accommodate groups of between 10 and 110 people. They are perfect for workshops, working groups or confidential discussions during your conference. Each room is within walking distance and has its own unique charm. Thanks to their proximity to the main hall, sessions can be smoothly integrated into the programme (with just a short walk). This allows you to add variety to your conference or congress and make efficient use of both plenary sessions and small groups.

A powerful network infrastructure is available for large conferences and streams. High bandwidths guarantee stable Wi-Fi for several hundred participants at the same time. Dedicated networks or separate lines can be set up for particularly sensitive applications. On request, the bandwidth can also be increased to up to 1 Gbit/s for uploads and downloads. This ensures that live streams, hybrid formats and digital interactions can be implemented reliably. Whether you are hosting an international conference or a scientific congress, you will benefit from a network infrastructure that is technically state-of-the-art.

Yes, there are numerous references and case studies on successfully held conferences and product launches. The Gurgl Carat has already hosted international conferences, scientific symposia and large corporate events. These examples show how flexible the location is and how each event can be tailored to individual requirements. We would be happy to provide you with suitable references so that you can get an impression of how your conference or meeting could be held in an alpine setting.

You can get a first impression here: