Hybrid Events
The perfect mix of on-site & digital
Hybrid events combine the best of online and face-to-face events. Thanks to state-of-the-art technology and flexible room layouts, Gurgl Carat offers truly perfect conditions. Organize first-class events on-site and digitally - using varied options for a unique event experience.
Advantages of hybrid events
Hybrid events have been on the rise in the event industry, and not just since the Covid pandemic. In the course of advancing digitization and the resulting opportunities, hybrid events and online events are becoming more and more important. In particular, the high degree of flexibility compared to purely face-to-face events is a huge advantage of hybrid events. At the same time, valuable get-togethers between the participants take place in hybrid meetings. It is not possible online in such a personal form.
A smaller group on site means more flexibility in the choice of location, hotel and service provider. Spontaneous absences of individual participants (for instance: due to illness) do not endanger the entire course of the event. Thanks to digital technologies at Gurgl Carat, these people can still take part virtually.
Only some of the event participants are on site. The other part is present only digitally. This is a great opportunity, especially for large companies that have teams all over the world, or international congresses. Therefore planners, speakers or visitors can take part in the event more easily - no matter where they are. This fact promises a wide reach and global orientation.
Interpersonal interaction is an important part of any event. In hybrid events, it can work on many different levels. Personal contact on site in particular strengthens the relationship with employees and business partners. But also experiences in virtual space are more exciting than ever thanks to new staging options.
Hybrid events at Gurgl Carat
Gurgl Carat offers really ideal conditions for your next hybrid event. The state-of-the-art event technology inspires both the audience on site and on the screens. Product demonstrations, image films and presentations become a real experience on a giant 100 m² screen. Gurgl Carat can accommodate up to 500 people. The rest of all participants can simply be connected as the digital infrastructure is already available on site.
Your advantages at Gurgl Carat
-
State-of-the-art event technology & 100 m² screen in the congress center
-
Space for up to 500 people on site
-
Gurgl conference venue: fantastic location in the mountains, first-class hotels and memorable alpine side programs
-
All video and audio signals are processed digitally (AV over IP)
-
WiFi throughout the building - can be increased to up to 1 Gbit/s (upload and download) for streaming
-
Experience in organizing hybrid events with a highly professional partner network
Audi Talk live from Gurgl Carat
The Audi Talk shows what a hybrid event at Gurgl Carat can look like in practice. Five experts met on the topic of “Creating cultural variety in business” in Gurgl at the beginning of 2022. On site, they discussed heterogeneous teams in companies, diversity as a factor in personnel selection and opportunities for the future. Gurgl Carat acted as a multimedia streaming location. Schalfkogel hall was transformed into a recording studio, the gallery served as an interview area and Hangerer seminar room became the workplace of the “behind the scenes” crew. You can read more exciting insights into this hybrid event on our Carat.Blog.
Technology & prerequisites
Hybrid events open up completely new opportunities for creative event formats where top-notch technology is crucial. Gurgl Carat boasts the latest equipment such as the integrated hall camera of Schalfkogel seminar room. Presentations and lectures can be easily recorded and streamed live. Thanks to digital processing of the audio and video signals, a smooth process is guaranteed – for both participants on site and on the screens.
Your agency for hybrid events
Gurgl Carat not only offers state-of-the-art seminar rooms, but also supports you as a local partner on site. In addition to the premises of a conference center, you can take full advantage of our agency services. We will help you plan and implement your hybrid event. Thanks to our expertise in face-to-face events and online meetings, we ensure that your hybrid event will be organized at the highest level.
Checklist
If you are planning a large hybrid event, it pays to start organising it in good time. We have compiled some tips for the implementation of hybrid events in the form of a checklist.
- Determine the goal of the event.
- Define the target group and a rough event structure.
- Make a pre-selection of partners (event location, streaming service provider, etc.).
- Conclude the contracts with the service providers and partners.
- Acquire sponsors, exhibitors, etc. if necessary.
- Visit the event location during a site inspection.
- Set the final marketing measures for the event.
- Write to exhibitors, speakers and staff.
- Review and discuss the agenda with everyone involved.
- Test the technology on site and in the stream.
- Send out final reminders for the event.
- Check links, set-up and fill the online platform.
- Final tech check both offline and online.
- Attendee management on site as well as on screens.
- Follow-up of the event on social media and documentation of the event.
Experience every corner of the Gurgl Carat virtually.
Frequently asked questions
A hybrid event is a combination of classic event types that merge into a completely new event format. The epitome of a hybrid event is the mixture of online and face-to-face events. Both the participants on site and the digital viewers experience a meeting or event that is perfectly tailored to their needs and expectations.
Not all face-to-face events also work as hybrid events. It is important that no compromises are made in the implementation either online or on site. The following formats are ideal for hybrid events: meetings, product presentations, annual meetings, conferences, seminars, training courses, trade fairs or even innovative team building events.
Planning hybrid events usually involves a lot of organisational effort. Usually, hybrid events offer both online and face-to-face modules. To ensure that the event is perfectly tailored for the audience on site and for those on the screens, two control plans are written. One for the offline event and one for the online event. The Gurgl Carat team will help you plan your hybrid event according to your ideas.
Hybrid events allow more flexibility in the planning and preparation phase due to a smaller number of participants on site. Thanks to the online part of the event, more people can attend - from anywhere in the world. As a result, hybrid events are very climate-friendly because unnecessary travel is avoided. In contrast to purely online meetings, hybrid events also center on personal get-togethers and the relationship between the participants.
Hybrid events can be used by companies or organizations to increase commitment, involvement and reach. While space is limited at face-to-face events, there are no such restrictions in the virtual space. It means that far more people can automatically take part than in purely on-site events. Even people who are not on site can attend the event without having to travel far. This great advantage provides an enormous boost in terms of reach. Sophisticated tools also generate significant involvement at hybrid events. Virtual chats, online surveys and digital breakout rooms are an excellent complement to face-to-face meetings on site.